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Tips & tricks from your printer

How to bind a file easily

Linking a folder

You have written and formatted your business report, your product catalog, your dissertation, your training book or your thesis? Now you are looking for the best way to bind a file, quickly and cleanly. You are wondering how to prepare your file, what type of binding to use, according to what criteria, etc., but also how easy it is to bind a file at home and why you should have a file bound by a professional printer? This article is for you.

Indeed, first, we propose you to come back on the different steps to bind a file in good conditions. Then, we will share with you some tips to bind a file at home. Finally, we will present the advantages of having a file bound by a professional printer like Copymage.

Print and bind a file: important steps

Before printing and binding a file, we invite you to clearly imagine the final result you want to obtain in order to verify that your file includes all the necessary specifications.

  • Do you want your document to be printed on one side or on both sides? There are several factors to consider, but first and foremost, it is about maximizing the reading comfort of the people for whom the document is intended. If you choose a paper with a low grammage, there may be an effect of transparency of the page which, in the case of a recto/verso printing, will be annoying. On the other hand, choosing single-sided printing meansusing more sheets of paper, which can lead to additional costs and is less environmentally friendly. This choice also impacts the layout depending on the method of binding a file you choose.
  • Should your document be printed in black and white or in color? If your product catalog contains illustrations, it is best to opt for color printing. Similarly, the graphics that punctuate your company report will benefit from being printed in color. In this case, make sure that these illustrations are in CMYK (and not RGB) so that the color rendering when printing and binding a file matches what you had initially chosen. Be aware that you can ask your printer to print only a few strategic sheets in color and the rest in black and white, which can be a good compromise from a budget point of view.
  • How to prepare your file for the type of binding? The method you choose to bind a file will have an impact on the specifications of your file. For example, it is necessary to provide a margin to anticipate perforations if you choose a spiral binding, otherwise your text will not be readable or your images may be cut. Similarly, if you plan to use a glued square back binding, it is necessary to provide a large margin on the left side of the sheets because this is where the gluing will take place. Without this safety zone, the left end of each page will not be readable when the document is opened.

Finally, all these choices depend on the type of binding you are considering, so let's see what the different bindings are and their uses.

Binding a file: which binding to choose?

  • Spiral binding

Spiral binding is the most commonly used method of binding a file. This method consists of perforating the pages of your document and then inserting a plastic or metal spiral. It is simple, resistant and inexpensive. Ideal for binding training books, memoirs and activity reports, it offers a great reading comfort because it allows a complete flat opening. Moreover, it can bind documents with up to 600 pages.

You have written and formatted your business report, your product catalog, your dissertation, your training book or your thesis? Now you are looking for the best way to bind a file, quickly and cleanly. You are wondering how to prepare your file, what type of binding to use, according to what criteria, etc. You are wondering how to prepare your file, what type of binding to use, what criteria to use, etc., but also how easy it is to bind a file at home and why you should have a file bound by a professional printer. This article is for you. Staple binding 1

  • The stapled binder

The stapled binding is a solution to bind a file that combines a low cost with a very qualitative rendering. This binding method consists in linking double pages together by stapling points placed on the central fold. It allows for a very immersive reading experience because, not only does it allow for a complete flat opening, but the texts and illustrations can overlap two pages side by side without discontinuity. For these reasons, stapled binding is recommended for the creation of professional magazines or brochures. However, this method has some limitations: it can only be used on documents with a minimum of 4 pages and a maximum of 40 pages, and the number of pages must be a multiple of 4. It is always possible to achieve a number of pages that is a multiple of 4 by adding cover pages or note pages at the beginning or end of the document for the readers.

  • The glued square back binding

The glued square back binding offers a very professional aspect and a great resistance in time, close to a bookshop book. It consists in binding the pages of a document by impregnating them with PUR (reactive polyurethane) glue and then affixing a cover, the book then has a square edge. This method of binding a file is ideal for university theses and professional catalogs, i.e. works that must remain intact despite numerous manipulations. The disadvantage of this binding is a longer production time and a lower degree of opening.

Linking a file to the house: some tips

It is of course possible to bind a file yourself, at the office or at home, but it is not that simple. Here are some tips on how to bind a file without using a professional printer:

  • A first possibility to bind a file yourself consists in perforating the pages of your document with a punch and then binding all the pages with rivets. Be careful, we advise you to choose the location of the perforation: too close to the edge, it may tear the sheets, too far it may interfere with reading. Also, be careful not to perforate too many pages at the same time to avoid the perforation being deviated by the thickness of the package of sheets to be perforated. As you can see, this method requires patience and attention to detail in order to obtain a correct result.
  • A second possibility to bind a file at the office is to buy plastic sticks in which it will be possible to slide the sheets. These plastic sticks are available in stationery stores, mostly in different sizes and colors. It is essential to choose the size of the sticks wisely: if they are too big, they will not hold the pages of your document firmly enough, and if they are too small, you will risk damaging your document when inserting the sheets. Moreover, these sticks have a less qualitative aspect and do not offer a great reading comfort.
  • The third possibility to bind a file at home is to invest in a binding machine. With a relatively modest purchase price, this machine will allow you to bind your documents with spiral bindings only. Practical and space-saving, mastering its operation requires a good preparation of your documents beforehand and a lot of care when punching and inserting the spiral. However, the handling of a binder is not easy for everyone and the difficulties of handling can lead to a poor quality result (slanted perforation, crushed spiral) and a bad image of the care taken in the preparation of your file.

Print a file with a professional: all the advantages

You have written and formatted your business report, your product catalog, your dissertation, your training book or your thesis? Now you are looking for the best way to bind a file, quickly and cleanly. You are wondering how to prepare your file, what type of binding to use, according to what criteria, etc. You are wondering how to prepare your file, what type of binding to use, what criteria to use, etc., but also how easy it is to bind a file at home and why you should have a file bound by a professional printer. This article is for you. Spiral binding 2

It is therefore possible to bind a file by your own means, but the result may not always be up to your ambitions. To obtain a qualitative result for all your productions, we advise you to use the services of a professional printer like Copymage.

  • By using a professional printer to bind a folder, you greatly expand the choice of finishes available on the entire range of brochures and folders. Only a professional printer like Copymage can provide you with elegant, durable and highly professional perfect binding. What's more, your professional printer can offer you special cover work for your folders: selective varnishes, lamination, edge work in the case of a glued square back binding.
  • Using a professional printer to bind a file guarantees speed and quality of execution. Thanks to our state-of-the-art machinery, we at Copymage are able to produce a very large number of bound documents in a very short time.
  • Finally, by turning to a professional printer, you benefit from the advice and attention of experts whose job it is to print and bind a file in the most qualitative way possible. At Copymage, a consultant is specially dedicated to monitoring the work you entrust to us, so he knows your expectations and constraints and makes sure that your orders are in line with the objective you have set.

If you have any questions about the best way to bind a file, our advisors are at your disposal and will be happy to answer you, whether it is :